2013 CONSTITUTION

OF THE

NEWMARKET BASEBALL ASSOCIATION INC.

 

 

1.         NAME

 

The name of the Association shall be the "Newmarket Baseball Association" or NBA.

 

2.         OBJECTIVES

 

The objectives of the NBA shall be:

 

·         to promote amateur baseball and sportsmanship through co-ordination and control of competition for members

 

·         to sustain the growth of the membership

 

·         to provide the premier baseball skill development program in the YSBA.

 

3.         MEMBERSHIP

 

Membership shall be open to:

 

·         all individuals from Newmarket and surrounding areas that have attained the age of four and have not attained the age of 22 as of December 31 of the registration year

 

·         all parents of players who are properly registered and in good standing with the NBA

 

·         all players who have attained the age of 18 who are properly registered and in good standing with NBA.

 

All members shall be entitled to attend, have voice and vote at any AGM of the NBA.

 

4.         REGISTRATION POLICY

 

Newmarket residents and non-residents will be permitted to register on a first-come, first-served basis.

 

 

5.         EXECUTIVE MANAGEMENT COMMITTEE (herein known as EMC)

 

5.1       Eligibility

 

Membership on the EMC shall be open to interested individuals.

 

5.2       Composition

 

The EMC shall be composed of:

 

President

Vice-President Senior House League Program

Vice-President Junior House League Program

Vice-President Representative Program

Vice-President Equipment and Diamonds

Vice-President Finance and Sponsorships

Vice-President Rules of Play and Umpiring

Vice-President Registration, Awards and Special Events

Secretary

Past President

Honorary Life Members

 

            The EMC may appoint individuals to positions of Honourary Member of the EMC for outstanding a meritorious service to the NBA. These are non-voting positions.

 

5.3       Role

 

The EMC shall establish and monitor projects and programs as directed by the Constitution and bylaws of the NBA.

 

The EMC shall approve an annual budget including the establishment of registration, sponsorship and other rates.

 

The EMC shall have the authority to repeal, amend or introduce bylaws. All bylaws repealed, amended or passed shall be invalid, unless documented into the minutes of the EMC meetings.

 

No bylaw may circumvent any part of the Constitution.

 

The EMC shall have the authority to remove any member of the EMC by a unanimous vote of all other members of the EMC.

 

Once a member of the EMC is removed, he or she shall not be eligible to run for any position on the board of the NBA.

 

5.4       NBA Subcommittees

 

The EMC shall establish, via bylaw on an annual basis, subcommittees to assist the President and Vice-Presidents in the execution of their duties. These subcommittees shall be chaired by an EMC member and meet regularly as appropriate to their range of duties. Minutes from NBA subcommittee meetings shall be recorded and presented by EMC members at EMC meetings.

 

The President of the NBA shall be an ex-officio member of all NBA subcommittees.

 

The subcommittees shall submit reports and recommendations to the EMC and shall follow direction from the EMC for definite action to implement such recommendations.

 

The President shall appoint the EMC member who is to chair the Discipline Committee.

 

6.         ELECTION OF OFFICERS

 

The election of the President shall only be from one of the outgoing EMC. The President shall not serve more than four consecutive terms as President.

 

All members of the EMC shall be elected at the Annual General Meeting with the exception of the Immediate Past-President and honorary life members.

 

Honorary Life Members are appointed at the Annual General Meeting upon the recommendation of the outgoing EMC.

 

Any one person may hold more than one EMC position.

 

7.         VACANCIES

 

Vacant positions on the EMC may be filled by a majority vote of the elected EMC via secret ballot. The position of President must be filled from an existing EMC member.

 

Failure to fill the position of President in this manner will require the calling of a Special Annual General Meeting specifically for the purpose of electing a President from the membership at large.

 

8.         MEETINGS

 

8.1       Annual General Meeting

 

The Annual General Meeting shall be held on the second Wednesday of October each year (or as near to that date as practicably possible). It is open to all individuals in the community with an interest in supporting the Objectives of the Association.

 

The meeting will be chaired by the outgoing President. An impartial elections officer will be appointed to chair the election of the new EMC. Reports shall be received from the outgoing EMC members relative to their areas of responsibility.

 

8.2       Meetings of the EMC

 

For all matters relating to the conduct of NBA meetings, Robert’s Rules of Order shall prevail.

 

EMC meetings will be held monthly.

 

The President will normally chair EMC meetings. The President may choose an alternate chair from the EMC board if they are unable to attend. If the President is not present due to unanticipated circumstances, a majority of those present will appoint a VP chair in their absence.

 

After processing through the appropriate subcommittee, all Association members may address or bring forth issues before the EMC, when tabled through the Secretary for the next meeting.

 

Approved minutes of the EMC meetings shall be recorded and posted publicly for the members of the Association.

 

All issues pertaining to each EMC member’s area of charge shall be tabled promptly and without reservation.

 

8.3      Notice of Meetings

 

Notice of EMC meetings must be given at least seven days in advance to all members of the EMC.

 

Notice of the Annual General Meeting must be given to the community at least two weeks in advance.

 

8.4       Voting

 

All motions must receive a clear majority to pass.

 

Each member of the EMC attending the meeting shall have one vote, except that the President will vote only to break a tie.

 

All attendees at the Annual General Meeting 18 years of age and older have one vote.

 

Any EMC member has the right to request a secret vote.

 

8.5       Quorum

 

A quorum for EMC Meetings shall be a simple majority of occupied EMC positions. In the case of one individual holding more than one EMC position, that individual shall be counted only once for the purpose of determining quorum.

 

A quorum for the Annual General Meeting is the President, at least two Vice-Presidents, and ten others.

 

9.0       FINANCES

 

The fiscal year of the Association shall be October 1st to September 30^th. The Vice President Finance and Sponsorship shall present a financial report at the Annual General Meeting that has been internally audited by two members of the EMC or NBA Ssbcommittees who do not have signing authority.

 

The EMC shall approve a budget for the fiscal year including setting such charges as registration fees and sponsorship fees. All financial assessments shall be included in the bylaws.

 

10.       AMENDMENTS TO THE CONSTITUTION

 

The Constitution may be amended at the Annual General Meeting. All motions to amend the Constitution must be submitted in writing to the Secretary of the NBA not later than two weeks prior to the Annual General Meeting.

 

Any motion to amend the Constitution must receive a majority vote of all those attending and eligible to vote.

 

11.       YORK-SIMCOE REPRESENTATIVE TEAMS

 

11.1    Age Divisions

 

NBA will always seek to provide a Representative team or teams in all age categories whenever possible.

 

Rep teams will be formed according to the number of interested players and the availability of a qualified coach.

 

11.2    Manager Evaluation, Selection and Development

 

A Baseball Evaluation Committee (BEC) consisting of the President, the Vice President of Rep and two to three elected or appointed members of the NBA board shall have authority to structure and organize the rep program.

 

The BEC shall have authority to evaluate, develop, appoint or refuse managers and coaches.

 

The BEC shall contact all teams throughout the year for program evaluation.

 

The BEC shall present a program report to the EMC, based on team evaluation feedback and documented observations.

 

The BEC shall choose and post manager selections by September 30, 2007.

 

The BEC, on the recommendation of the individual team’s manager, shall approve coaches based on evaluating and grading the same criteria as manager.

 

Coaches must also have successfully completed the volunteer police screening process.

 

The BEC shall implement measures when problems surface during the season by offering feedback, support and resources to managers, before the final option of manager dismissal.

 

11.3    Player Selection

 

All players registered in the NBA shall have the opportunity to try out for representative teams. Players not residing in the NBA’s YSBA boundaries shall be governed as per YSBA regulations. All teams must have a minimum of twelve (12) players on their roster, if twelve (12) or more try out for that team.

 

11.4    Releases

 

Releases shall be granted promptly after a written request to the BEC signifying the reason for requesting the release.

 

All releases will be as per the OBA requirement.

 

11.5    Manager Removal

 

A Manager or other team official may be removed by majority vote of the Discipline Committee.